TEXAS JUNIOR ANGUS ASSOCIATION CONSTITUTION AND BY‐LAWS - 2018
Article I NAME
Section 1 This Association shall be known as the Texas Junior Angus Association.
Article II PURPOSE
Section 1 The purpose of the Association shall be to encourage and extend the influence of Angus cattle; to promote the interests of its membership by creating education and competitive opportunities; to promote closer relations between the membership and to stimulate greater activity among them.
Section 2 To help sponsor and conduct field days, tours and meetings on their own and in association with the Texas Angus Association, and other adult associations, in promoting Angus in Texas.
Section 3 To encourage and assist junior Angus activities in Texas and to provide leadership training.
Article III MEMBERSHIP
Section 1 Any resident of the State of Texas who is under 21 years of age as of January 1 of the current year and interested in breeding Angus cattle may become a member of the Association by sending his or her name and address together with the annual membership fee to the permanent address of the Association.
Section 2 Dues are paid annually on January 1.
Article IV OFFICERS
Section 1 The officers of the Association shall be President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Reporter, Historian, Directors and 2 Delegates.
Section 2 The President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Reporter, Historian and all Advisors of this Association shall compose the executive committee to act upon all emergency matters or upon any other questions referred to them for decision.
Article V ELECTION OF OFFICERS AND ADVISORS
Section 1 The officers of this Association shall be elected by ballot or show of hands at the meeting of the Texas Junior Angus Association held in association with the annual Fort Worth livestock show. The candidate must fill out an application posted on the Texas Junior Angus Association website. The application must be postmarked by January 2 to the vice president. Officers shall be elected for a term of one (1) year, or until their successors are elected and qualified and assume the duties of their office at the closing of the annual Fort Worth banquet. To be an officer you must have served as a director for one (1) year and be at least in the 8th grade or of high levels for any officer position. Officer positions of President, 1st Vice President, and 2nd Vice President candidates should have received their National Jr. Angus Association Bronze & Silver Awards prior to elections.
Section 2 The advisors will be elected for a term of three (3) years, with one (1) new advisor/advisor couple elected per year. The advisors shall agree among themselves who will serve as lead advisors. Those interested in running for advisor must fill out an application posted on the Texas Junior Angus Association website. The application must be postmarked by January 2 to designated advisor. Nominees will be voted on by the junior members at the same meeting where the officers and directors are elected.
Section 3 The Texas Junior Angus Association shall appoint a liaison to serve in an advisory capacity to facilitate a good working relationship between the adult and junior organizations.
Section 4 The director will be elected by acclamation. Directors must fill out an application posted on the Texas Junior Angus Association website. The application must be postmarked by January 2 to the designated advisor. Officer candidates that meet application requirements but are not elected can serve as directors.
Article VI DUTIES OF OFFICERS
Section 1 The President shall call and conduct all meetings, shall fill by appointment all temporary vacancies in office and all committees not otherwise provided for; co-chair the Program Committee, and perform any other duties pertaining to the office of president. President shall be required to attend every meeting, the State and National show, and field days except under special circumstances (family responsibilities, death, emergencies, etc.)
Section 2 The 1st Vice President shall preside in the absence of the president and perform all duties pertaining to that office. The 1st Vice President shall coordinate all elections, oversee the work appointed to special committees, and co-chair the Program Committee.
Section 3 The 2nd Vice President shall work with the secretary and advisors to notify members of meetings and information important to the membership of the Association. 2nd Vice President presents at the annual meeting in Fort Worth the nominees for advisor. This position will write a letter of introduction to all new American Angus members inviting them to join the Texas Junior Angus Association, and co-chair the membership committee.
Section 4 The Secretary shall keep a roll of all members with their addresses. He/she shall record in a book kept for that purpose all proceedings of the Association, conduct all correspondence of the association and such duties as pertain to the office of secretary and co-chair the membership committee. The Secretary shall send a copy of the minutes from all meetings to the chairman of the scrapbook, the President and the Advisors.
Section 5 The Treasurer shall keep an accurate record of all receipts and expenses, collect and request the disbursing of funds as directed by the membership, give a report of such at each meeting and such duties as pertain to the office of treasurer. The treasurer shall serve as chair of the financial committee.
Section 6 The Reporter shall collect and distribute any information that will be helpful to the Association and work with the adult advisors, officers and committees if needed, send a report of all Texas junior activities to the Texas Angus Association secretary for publication in the Texas Angus publication, and co-chair the publicity committee.
Section 7 The Historian shall develop and maintain a scrapbook of memorabilia in which to record the TJAA’s history, research and prepare items of significance of the organization’s history, assist the Reporter in providing photography, displays, and news releases for the organization and co-chair the publicity committee.
Section 8 The directors will be assigned by the President to a specific officer to serve on functional committees.
They will be divided evenly amongst the officers after the close of the Ft. Worth Stock Show meeting.
Section 8 The two (2) Texas Delegates will represent our state at the National Junior Angus Show in electing the National Junior Angus Board. These Delegates will be nominated and voted on at the Fort Worth afternoon meeting. The nominees should be officers or past officers.
Section 9 The advisors will guide, direct and officer assistance to the officers and members of the Association while allowing decisions to be made by the membership and officers of the Association.
Article VII COMMITTEES
Section 1 Program
1. Shall plan field days, shows, leadership and any other activities to benefit the Association
Section 2 Publicity
- 1. 1. Shall publish a quarterly newsletter for the Association’s activities that shall be sent to all members.
- 2. 2. Contact members concerning meetings.
- 3. 3. Shall construct scrapbook annually
Section 3 Membership
- 1. 1. Solicit new members and keep accurate record of their names and addresses.
- 2. 2. Develop plans for membership recruitment and retention.
Section 4 Executive
- 1. 1. Shall consist of the officers and advisors
- 2. 2. Shall review the by-laws at least every odd numbered year
Section 5 Financial
- 1. 1. Shall be in charge of all financial records and work with the financial advisors on preparing an annual budget.
- 2. 2. Shall present budget to executive committee and advisors by November 30 prior to the Ft. Worth Stock Show meeting. Budget will be presented and voted on at the annual meeting at the Ft. Worth Stock Show for that calendar year.
- 3. 3. Shall plan and execute fundraising projects of the organization.
Section 6 Special
1. Shall be appointed by the President to perform special functions of the organization as needed.
Article VIII SHOMANSHIP
Section 1 Senior National Showman
The TJAA National Showman shall be chosen at the conclusion of the TJAA State Show. This person shall be a paid Texas Junior Angus member for two (2) years prior to their competing. Showmanship contestant must adhere to all National Junior Angus Showmanship Contest rules. Contestant must be a member of the American Angus Association. Texas Junior Angus showmanship judge will select two members to represent Texas at the National Showmanship Competition and select two alternates. Each contestant may compete only once at the National Junior Angus Show. At the conclusion of the National Junior Angus Show, the two Texas showmanship representatives who actually competed in the National Showmanship Competition will be given the JV Heyser/Williams Trust Award. The monies are managed and disbursed by the American Angus Foundation.
Section 2 Showmanship Competition
The TJAA shall conduct showmanship competition in conjunction with their State Show. There will be a pee wee division, a junior division, an intermediate division and a Senior Jackpot division. An exhibitor may move up to an older division to compete but not down to a younger division. TJAA will adhere to the National Junior Angus breaks for each age division. Each contestant entered in the showmanship competition must be a TJAA paid member and have cattle entered in the Texas Junior Angus State Show. The exception being Pee Wee age division and Senior National Showmanship competitors, who are not required to have cattle entered in the Texas Junior Angus State Show.
Article IX AMENDMENTS
Section 1 The foregoing by-laws or any part of them, or any amendment thereto, may be modified or annulled at any of the regularly scheduled meetings by a two-thirds vote of the members representing a quorum at that meeting. All by-law changes must be presented in written form to the membership 30 days prior to voting. This may be done via U.S. Postal Service, e-mail or in the membership newsletter.
Article X Selection of Texas Junior Angus State Show judge
Texas Junior Angus Association will follow the set forth rules by the National Junior Angus Association procedures for selecting a judge for the state show. Members in good standing can submit one potential judge's name during the specified nomination period. To be considered, the judge must not reside in Texas and must be on the approved American Angus Association list of judges found at https://www.angus.org/Show/SuggestedJudgesList.aspx. After nomination deadline, the executive committee, which consists of officers and advisors, will select three potential judges from the nomination list. The state show judge's name will only be posted after the National Junior Angus Show publishes their judges and confirmation with the judge.